Honorary Secretary

OBJECTIVES

To ensure that appropriate administrative support is provided to the President, Executive, Committee of Management and sub-committees of the Club. Provide coordination links between members, Club Executive and outside agencies.

RESPONSIBILITIES

• Provide secretarial support to the Executive and Committee of Management.
• Be well informed of all Club activities.
• Point of contact for general enquiries and refer enquiries to appropriate person.
• Distribute all Club correspondence received to appropriate people.
• To compile agenda of business, in conjunction with the President, for all Executive and Committee of Management meetings and for the AGM.
• Prepare minutes of all Executive and Committee of Management meetings of the Club.
• Organise annual timetable for meetings and events.
• Ensure all licences required by the Club are kept current.
• Be familiar with the Club’s Constitution and Rules, the VAFA’s Constitution and Rules and any other body that has governance to the President and Committee of Management as required.

RELATIONSHIPS

• Reports to the President, Executive and the Committee of Management of the Club.
• Liaises with the President as and when required.
• Liaises with the Executive and all members of the Committee of Management.
• Liaises with relevant VAFA staff.
• Liaises with all external contacts including Boroondara City Council.

ACCOUNTABILITY

• The Honorary Secretary is accountable to the President, the Executive and the Committee of Management.